UNDP in Sudan aims to provide quality service and timely, effective and efficient delivery of commodity and services. Apart from locally negotiated contracts and long term agreements, the Country Office has access to contracts that have been signed at the corporate level.
UNDP manages goods and services by liaising with project personnel on specifications, delivery/payment terms and funds availability for procurement planning; identifying the appropriate procurement methods, submitting procurement information and requests to Asset and Procurement Committee , Advisory Committee on Procurement /internal UNDP procurement committees; ensuring access to favorable prices, reliable delivery terms, insurance, impartial advice and recognition of environmental and safety considerations.
In addition, manages the office logistics, and the individual contracts, maintain and update the roster of suppliers, and conduct surveys of the local market.
The types of solicitation practiced by UNDP are as follows:
- Expression of Interest (EOI) - Written communication by a supplier to provide information about its products, resources, qualifications and experience, in response to a particular EOI
- Request for Quotation (RFQ) - Less formal solicitation, value below US$ 100,000, standard specifications, product readily available on the market
- Invitation to Bid (ITB) - Formal solicitation, mainly for goods, value above US$ 100,000, lowest price compliancy and technical competency determining factors
- Request for Proposal (RFP) - Formal solicitation, mainly for services, value above US$ 100,000, requirements possibly met in various ways, overall best solution will win the contract, not necessarily lowest price.
- Local Shopping : Shopping is a procurement method based on the comparison of informal price quotes obtained from potential Suppliers to assure best value for money, and is an appropriate method for the procurement of readily available off-the shelf goods or standard specification commodities valued less than USD 2,500, or simple civil works also valued less than USD 2,500.