UNDP in Sudan aims to provide quality service and timely, effective and efficient delivery of commodity and services. Apart from locally negotiated contracts and long term agreements, the Country Office has access to contracts that have been signed at the corporate level.
UNDP manages goods and services by liaising with project personnel on specifications, delivery/payment terms and funds availability for procurement planning; identifying the appropriate procurement methods, submitting procurement information and requests to Asset and Procurement Committee , Advisory Committee on Procurement /internal UNDP procurement committees; ensuring access to favorable prices, reliable delivery terms, insurance, impartial advice and recognition of environmental and safety considerations.

In addition,  manages the office logistics, and the individual contracts, maintain and update the roster of suppliers, and conduct surveys of the local market.
The types of solicitation practiced by UNDP are as follows:

  • Expression of Interest (EOI) - Written communication by a supplier to provide information about its products, resources, qualifications and experience, in response to a particular EOI
  • Request for Quotation (RFQ) - Less formal solicitation, value below US$ 100,000, standard specifications, product readily available on the market
  • Invitation to Bid (ITB) - Formal solicitation, mainly for goods, value above US$ 100,000, lowest price compliancy and technical competency determining factors
  • Request for Proposal (RFP) - Formal solicitation, mainly for services, value above US$ 100,000, requirements possibly met in various ways, overall best solution will win the contract, not necessarily lowest price.
  • Local Shopping : Shopping is a procurement method based on the comparison of informal price quotes obtained from potential Suppliers to assure best value for money, and is an appropriate method for the procurement of readily available off-the shelf goods or standard specification commodities valued less than USD 2,500, or simple civil works also valued less than USD 2,500.

Procurement notices

UNDP Sudan solicits bids from qualified contractors for various services.

Bidder’s Corner:

UNDP conducts fair and transparent competition.

UNDP Principles of Procurement:
Competition, Best Value for Money, Fairness and Transparency; and Interest of UNDP

Bid Submission Minimum Requirements:
Follow the structure of the Bid Document, submit copies of all the requested document, sign-off and Seal the Bid (if hard copy), Submit the Bid within the Deadline to specified Address

Ethics in UNDP Procurement:

UNDP Ethics and Procurement Guidelines prohibits UNDP staff from receiving gifts from the suppliers/Bidders

UNDP strictly abstains the bidders from colluding,  and from coercion; and UNDP staff and bidders from fraud and other corrupt practices

Resident Coordinator Annual Report Sudan
RCAR 2013

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